Get a free personalized demo. First Name. Last Name. Why Organizations Need an Intranet Here are the top five reasons your organization needs a modern intranet: 1. Strategic Alignment The attention span of the average human is eight seconds, according to a well-publicized study by Microsoft.
Better Collaboration Interactive intranets function as true digital workplaces, powering fast, frictionless collaboration. These are just five of the many reasons that companies need intranets — now more than ever. Learn more about the many benefits of a modern intranet.
Get a personalized demo today. Additional Resources Learn more and get the insight you need to build a thriving digital workplace. Learn More. Ask yourself:. If you find yourself answering no to any of these questions, it may be time to reconsider your intranet strategy for a multi-channel approach. Employees have preferences when it comes to how their companies communicate with them.
Meanwhile, other employees might find emails or intranets more convenient. It is up to communicators to reach employees where they are and on their preferred channel. The best way to accomplish this is to integrate all your comms channels into a workforce communications platform.
The same goes for the intranet. Consider connecting your intranet to a workforce communications platform. The SocialChorus Content Amplifier pushes company news and information to the intranet in a way that keeps employees informed and coming back for more.
In order to keep your workforce interested in your messaging, it is vital that you reach employees on the channel that they prefer.
Having a solution in place that is easy to use and surfaces relevant information will encourage employees to engage with your communications. Intranets were created before the rise of remote workers, which means often they have not been updated with enough new features and tools to support this growing workforce segment. Your intranet should be used as a tool to connect all of your employees and keep your workforce aligned with organizational goals.
In order for your messages to make an impact, communications must meet workers on the choice of device and channel. This is especially true for engaging deskless workers, as they may not have access to a desktop at all times. Simply relying on posting to the intranet for all your communications will not be enough to engage your workforce. Having a multichannel approach that includes mobile is the best way to optimize the reach of your communications.
Multiple channels maximize the number of touchpoints, making sure that your messages are being seen. This approach could include instant messaging, a newsfeed feature, and a mobile app. A mobile app will especially help reach frontline workers who are the face of your company. Similarly, it is much easier to target different employee segments by understanding how they engage with the content that you create. Workers are more likely to engage with content that is personalized and relevant.
For example, if you are aware that frontline workers use your company app more than they open your emails you can direct a majority of the in-app messaging to focus on their needs. The way we consume content has changed and the tools we use to engage our workforce need to reflect the ways we communicate online and out of the office. To optimize your content strategy, you need to make sure that workers are able to easily access and discover your messages. Different types of content on your intranet could include:.
Your intranet should be a tool to help provide an amazing employee experience. Teams are much more likely to be engaged with your content if you keep the content focused on encouraging worker participation instead of top-down messaging. An intranet should be a place for dialogue between employer and employee instead of a place where workers only consume information rather than participate.
The best intranets can typically be equipped with the best tools to enable your employees. Here are the key element your intranet needs. Since the intranet team is responsible for uploading, creating, and managing the intranet, it can often be difficult to step back and make sure that the intranet is user-friendly.
You should ask yourself, why are workers using the intranet? Are they using it to collaborate with colleagues, discover new information, or simply fill out paperwork?
Your intranet should be the first place your employees go to get the information that they need. Optimizing their experience means making sure that your intranet is built to enable and support your workforce.
Your intranet should serve as a platform for internal communications and help reach broader business objectives. Ask yourself, what role does the intranet play in solving strategic organizational goals, and is it aligned to help reach them? The only way to know if the intranet is contributing to your enterprise success is to measure your internal communications performance. In order to optimize your communications strategy, you need to know what is working and what is not.
By analyzing your communication metrics, you can uncover how different employees interact with your messages. You will first need to define what metrics you will track to analyze your performance. Through tracking your metrics over time, you can create actionable insights to redefine your communications strategy. A successful organization has a strong company culture that is present throughout every department.
The organizational structure of the company is also automatically generated on the intranet, providing a clear and complete picture of the company scenario. Every employee needs to feel part of the team so being kept in the loop of company news is essential.
Internal public relations and information officers have the mission of conveying a sense of belonging to a common cause to the employee which is extremely motivating and great for fostering loyalty.
An intranet offers a wide range of tools to successfully meet these objectives. Company milestones news lets people know that the company is on the right track. New hires reports let employees know about new colleagues and help newcomers quickly integrate into the community. Birthday reminders offer an additional opportunity to express appreciation and strengthen personal connections. A Hall of Fame and other honors also motivate employees to go beyond their duty.
An intrinsic advantage of the intranet is the move away from the traditional vertical management structure: "subordinate" to a more contemporary horizontal structure of associates. The ability to communicate directly with leaders, propose new ideas, and take part in the development of solutions with the result that staff feel part of a 'family' and are happy to contribute.
In turn, the organization develops loyal and involved employees who generate ideas from their perspectives for the benefit of the business.
All of these can improve your employees' engagement. New intranet networks offer extensive activity management capabilities. Activities are, at the same time, a simple and effective way to view and track workflow. An employee sets various activity options, including time dedicated to the activity and priority levels, appoints "followers" who can be supervisors or only observers, and sets up notifications via e-mail or instant messaging.
During the activity, employees can add comments and supporting documents. Reports can be sent automatically to superiors upon completion. A quick view of events allows team managers and other superiors to view all the actions of a specific workgroup.
It only takes a few moments to check what the various activities are, what activities will probably not be completed on schedule and what the distribution of events will be among employees.
Are you ready to up your workplace to a whole new level? Request the demo now and find out how intranet. Start Free Trial. Intranet benefits: what you need to know. What is an intranet? An intranet allows members of the same organization to find the latest news and announcements from the company to find documents and assets available for their work to better know the company structure and its people to share information to collaborate on projects to access IT services or resource from the HR The intranet goal is to optimize internal processes , improve communication and internal collaboration.
If you are starting from scratch, the core intranet features are usually the following: Communicate with employees and create a communication channel with them for internal information Organize the archive of shared documents and build a centralized knowledge base. Share the company structure , the organizational chart and the list of employees with all their details Find the tools for daily work Keep employees up to date with main company events and deadlines.
Let colleagues get to know each other and be visible to the company. Improve teamwork in projects or specific initiatives. Automate processes from paper to digital. Stimulate creativity among employees and generate ideas.
E nsure fast onboarding of new employees. What are the advantages of an intranet? Subscribe to receive the latest insights, upcoming events, and inside scoops. Intro to Intranet Basics What can an intranet do Intranet vs. Wiki 10 ways an intranet can help a business Who needs an intranet? How an intranet system works The difference between the internet and an intranet Where is an intranet used? How an intranet is useful in an organization What an intranet is used for in business When to use an intranet Reasons to have an intranet Why have an intranet site?
Where to start with an intranet What is an intranet portal Why intranet projects fail. Greater collaboration Being able to communicate effectively with co-workers improves collaboration, but a quality intranet can take that further by enabling teams to work on the same document simultaneously or see exactly who has previously made what changes. Case Studies Biogen transforms enterprise corporate communications and collaboration Biogen keeps patients and physicians front and center in its daily work.
Easier to find people Interactive people directories that are searchable on a number of criteria name, title, department, specialism make it quick and straightforward for colleagues to get in touch with each other.
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